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Automation Template Variables

Template variables let you include dynamic data in your automation actions. Use them in comment text, notification messages, and Slack messages to create personalised, context-aware automations.

How to use variables

Wrap the variable name in double curly braces: {{variable.name}}

Variables are replaced with real values when the automation runs. If a variable can't be resolved (e.g. the task has no assignee), the raw variable text is left in place.

Example

{{task.title}} has been completed in {{project.name}}!

↓ becomes ↓

Fix login page bug has been completed in Website Redesign!

Available variables

VariableDescriptionExample value
{{task.title}}The title of the task that triggered the automationFix login page bug
{{task.status}}The current status of the task (e.g. TODO, IN_PROGRESS, DONE)DONE
{{task.priority}}The priority level of the taskHIGH
{{task.dueDate}}The due date of the task in ISO format2026-04-15T00:00:00.000Z
{{task.url}}A direct link to the task in Gravitaskhttps://app.gravitask.net/projects/abc/taskId=def
{{task.assignee.name}}The full name of the person assigned to the taskJane Smith
{{task.assignee.email}}The email address of the assigneejane@acme.com
{{project.name}}The name of the project the task belongs toWebsite Redesign
{{project.id}}The unique identifier of the projectabc-123-def
{{workspace.name}}The name of the workspaceAcme Inc

Where variables work

Template variables can be used in the following automation action fields:

  • Add comment→ Comment text
  • Notify assignee→ Message
  • Notify user→ Message
  • Send Slack message→ Message
  • Send Slack DM→ Message
  • Create GitHub issue→ Issue title

Variables are not supported in configuration fields like status values, priority levels, or assignee selectors — these use dropdown selections instead.

Full examples

Notify assignee on completion

Notify assignee

Template:

✅ {{task.title}} has been completed in {{project.name}}!

Output:

✅ Fix login page bug has been completed in Website Redesign!

Add comment with task link

Add comment

Template:

{{task.assignee.name}} completed {{task.title}}. View it here: {{task.url}}

Output:

Jane Smith completed Fix login page bug. View it here: https://app.gravitask.net/projects/...

Slack notification for urgent tasks

Send Slack message

Template:

🚨 {{task.title}} has been marked as {{task.priority}} priority by {{task.assignee.name}}

Output:

🚨 Fix login page bug has been marked as URGENT priority by Jane Smith

Overdue task reminder

Add comment

Template:

⚠️ {{task.title}} was due on {{task.dueDate}} and is now overdue. Please update the status.

Output:

⚠️ Fix login page bug was due on 2026-04-15 and is now overdue. Please update the status.

Tips

  • 1.Variables are case-sensitive. {{task.Title}} will not work — use {{task.title}}
  • 2.If a task has no assignee, {{task.assignee.name}} will appear as the literal text in your message. Assign tasks before automations run.
  • 3.You can combine multiple variables in a single message: {{task.assignee.name}} completed {{task.title}} in {{project.name}}
  • 4.Use {{task.url}} to include a clickable link to the task in Slack or comment notifications.

Next step

Ready to try it in Gravitask?

Create a workspace, then come back to this guide when you are ready to configure the workflow.

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